About Participants: Details Tab
All relevant parameters for a particular Participant are entered in the Participants screen.
Field | Description |
---|---|
Code | Enter the Cargo Accounts Settlement Systems (CASS) number in CASS countries or the International Air Transport Association (IATA) 7-digit IATA code, followed by the station. Clicking N generates the next available Non-IATA Agent code. |
Area | The Code of the Sales Area (The area where the sale will be accounted to). You
can look up the available Area codes from the database by clicking , and entering search data
in one or more of the fields presented. Select the code from the list then click
Retrieve to enter the code into the field. The convention for this field is to use the airport code as used in the station. For example, ZRH for a Sales Area ZRH By clicking the hyperlink, the system navigates you to the Areas screen. |
Client Type | A client type can be either:
|
Part ID | Participant ID. This optional field can be used to differentiate the various
Participants (Forwarders, Brokers, or Agents) in greater detail. The official
International Air Transport Association (IATA) codes that can be used are:
For Mail User, the following codes are available:
You can select the codes from the drop-down menu. |
Restriction Flags | |
Name | The name of the Participant (Forwarder, Broker, or Agent). |
Status | The current status of the Participant. You can select status codes from the
drop-down list. This code determines the restrictions on the usage of the Participant.
When left blank, the Participant is set to Invoice status by default.
|
Name 2 | Use this field to enter additional name information for the Participant. |
Department | The department of the Participant. |
Short Name | The 3-alphanumeric or 5-alphanumeric short code of the Participant. This short name can be used to quickly enter the Participant code in corresponding fields. |
Branch | The short name for the geographical location of the Agent's branch. Any 3-letter
code can be use as there is no system validation. For example:
|
Agent | You can look up available Agents or Participants from the database by clicking
, entering search
data in one or more of the fields presented, then clicking
Search. Select the desired code from the search list, then
click Retrieve. The selected code will then populate the
field. Note: Clicking Search when all presented fields are
left blank produces a complete list of all data held.
By clicking the
hyperlink, the system navigates you to the Forwarders
screen. |
Expire | |
Address 1 | The Participant's main address. |
Last Use Date | This field indicates when the Participant last had a shipment. Committing an accounting run automatically updates this field. |
Address 2 | Enter further address details here if the details in the Address 1 field are not sufficient. |
Language | Enter the language of the Participant. You can retrieve available language codes from the database. |
Inv Layout | This field allows you to configure the layout of Participant's invoice. |
ZIP | Postal code. Enter the postal code or the ZIP code of the address. |
City | The city name. |
State | You can enter here regions of a country. For example:
Note: Clicking Search when all presented fields are
left blank produces a complete list of all data held.
|
Country | Enter the International Standards Organization (ISO) 2-letter country code as
stored in the system's Countries Code table. You can look up the available country
codes from the database by clicking , entering search data in one or more of the fields
presented, then clicking Search. Select the desired code from
the search list, then click Retrieve. The selected code will
then populate the field.
By clicking the hyperlink, the system navigates you to the
Countries Code screen.Note: Clicking Search when all
presented fields are left blank produces a complete list of all data held.
|
Phone | Enter the main phone number of the Participant. |
Fax | Enter the fax number of the Participant. |
Enter the email address of the Participant. One valid email address is allowed in this optional field. | |
Account # | Three fields are available for the account numbers of the Participant. Use the
first field (leftmost) to enter the account number of the Participant in a carrier's
accounting system. The second field (middle) can be used to enter an optional second
account number. The third field (rightmost) can be used in non-accounting
developments. Clicking Account # navigates you to the
Participant Account for Carrier screen. By clicking the hyperlink, the system navigates you to the Part Account screen. |
VAT # | Enter the VAT number assigned to the Participant. |
Tax # | You can enter the code related to tax issues in this field. |
Currency | The three-letter ISO code of the currency. Enter the currency code. You can
retrieve available currency codes from the database. This is the currency used by default when booking with this Agent in cases when the optional station currency is different. The billing currency is always the currency of the air waybill. You
can look up available currency records from the database by clicking , entering search data
in one or more of the fields presented, then clicking Search.
Select the desired code from the search list, then click
Retrieve. The selected code will then populate the
field.
By clicking the
hyperlink, the system navigates you to the Currencies
screen.Note: Clicking Search when all presented fields are
left blank produces a complete list of all data held.
|
Flags | This field is for internal use. |
Billing Agent | Use this field to enter the Billing Agent of the Participant when applicable. The
designated Billing Agent will receive the invoices for transactions made by the
Participant. You can look up available Agents or Participants from the database by
clicking , entering
search data in one or more of the fields presented, then clicking
Search. Select the desired code from the search list, then
click Retrieve. The selected code will then populate the
field.
By clicking the
hyperlink, the system navigates you to the Forwarders
screen.Note: Clicking Search when all presented fields are
left blank produces a complete list of all data held.
|
Cost Center | Use this field to enter the cost center of the Participant when applicable. |
Invoice Due Date | The invoice due date is set on the invoice print to 30 days after the invoice date by default. You can enter a different value if needed. |
No Invoice | Select this check box to exclude the Forwarder from the normal invoice runs. Service freight and cash agents are usually marked as No Invoice. |
No CC Fee | Select this check box to suppress the calculation of the Charges Collect Fee for the Participant. |
Shipper Invoice | Select this check box to enable billing of the invoice to the Shipper. |
Customs # | Enter the Customs ID. Clicking Customs # navigates you to the Customs IDs for Participants screen. |
Remarks | Enter additional information in the Remarks text field. |
Yellow | When selected, the Participant or Agent field is highlighted in yellow on the Booking, Full AWB, and Acceptance screens whenever the AWB is on query or edit mode. |