About Participants: Details Tab

All relevant parameters for a particular Participant are entered in the Participants screen.

Table 1. Details Tab Fields and Action Buttons
Field	Description
Code	Enter the Cargo Accounts Settlement Systems (CASS) number in CASS countries or the International Air Transport Association (IATA) 7-digit IATA code, followed by the station. Clicking N generates the next available Non-IATA Agent code.
Area	The Code of the Sales Area (The area where the sale will be accounted to). You can look up the available Area codes from the database by clicking , and entering search data in one or more of the fields presented. Select the code from the list then click Retrieve to enter the code into the field. The convention for this field is to use the airport code as used in the station. For example, `ZRH` for a Sales Area ZRH By clicking the hyperlink, the system navigates you to the Areas screen.
Client Type	A client type can be either: `A` - for a Forwarder `S` - for a Shipper `C` - for a Consignee Or If you wish all types to apply, you should set the code to: `T` - Station
Part ID	Participant ID. This optional field can be used to differentiate the various Participants (Forwarders, Brokers, or Agents) in greater detail. The official International Air Transport Association (IATA) codes that can be used are: `AGT` - Agent `AIR` - Airline `APT` - Airport Authority `BRK` - Broker `CNE` - Consignee `CAG` - Commissionable Agent `CTM` - Customs `DEC` - De-consolidator `FFW` - Freight Forwarder `GHA` - Ground Handling Agent `PTT` - Post Office `SHP` - Shipper `TRK` - Trucker For Mail User, the following codes are available: `AMP` - Postal Authority `AMF` - Mail Forwarder You can select the codes from the drop-down menu.
Restriction Flags
Name	The name of the Participant (Forwarder, Broker, or Agent).
Status	The current status of the Participant. You can select status codes from the drop-down list. This code determines the restrictions on the usage of the Participant. When left blank, the Participant is set to Invoice status by default. Old Code - Code no longer in use. Participants with Old Code status are kept in system records but are not available for booking. Black List - No longer doing business with this client. Blacklisted Participants do not appear in searches. Out of Business - The client is no longer in business. Out of Business agents do not appear in the searches. No Invoice - This status is usually used for service freight agents. No invoice for this client. Invoice - Participant with an invoice (used for General Invoices) Cash - Clients with Cash status should pay in cash. Cash clients are included in the Export Cash accounting run. Debit Note - These clients (forwarders only) are billed at the end of the month. Inactive - When set, any payment entered in the payment screen will be linked with the Shipper shown in the AWB instead of the Agent. Shipper Invoice Tech. Stores
Name 2	Use this field to enter additional name information for the Participant.
Department	The department of the Participant.
Short Name	The 3-alphanumeric or 5-alphanumeric short code of the Participant. This short name can be used to quickly enter the Participant code in corresponding fields.
Branch	The short name for the geographical location of the Agent's branch. Any 3-letter code can be use as there is no system validation. For example: `QLP` - for branch Singapore `ZZZ` - for branch Paris
Agent	You can look up available Agents or Participants from the database by clicking , entering search data in one or more of the fields presented, then clicking Search. Select the desired code from the search list, then click Retrieve. The selected code will then populate the field. Note: Clicking Search when all presented fields are left blank produces a complete list of all data held. By clicking the hyperlink, the system navigates you to the Forwarders screen.
Expire
Address 1	The Participant's main address.
Last Use Date	This field indicates when the Participant last had a shipment. Committing an accounting run automatically updates this field.
Address 2	Enter further address details here if the details in the Address 1 field are not sufficient.
Language	Enter the language of the Participant. You can retrieve available language codes from the database.
Inv Layout	This field allows you to configure the layout of Participant's invoice.
ZIP	Postal code. Enter the postal code or the ZIP code of the address.
City	The city name.
State	You can enter here regions of a country. For example: In the United States of America Washington (WA) Virginia (VA) Utah (UT) In the United Kingdom Northumberland (NBL) Buckinghamshire (BKM) Yorkshire (YKS) In Australia Queensland (QLD) Victoria (VIC) New South Wales (NSW) You can look up State Codes from the database by clicking , entering search data in one or more of the fields presented, then clicking Search. Select the desired code from the search list, then click Retrieve. The selected code will then populate the field. Note: Clicking Search when all presented fields are left blank produces a complete list of all data held.
Country	Enter the International Standards Organization (ISO) 2-letter country code as stored in the system's Countries Code table. You can look up the available country codes from the database by clicking , entering search data in one or more of the fields presented, then clicking Search. Select the desired code from the search list, then click Retrieve. The selected code will then populate the field. Note: Clicking Search when all presented fields are left blank produces a complete list of all data held. By clicking the hyperlink, the system navigates you to the Countries Code screen.
Phone	Enter the main phone number of the Participant.
Fax	Enter the fax number of the Participant.
E-mail	Enter the email address of the Participant. One valid email address is allowed in this optional field.
Account #	Three fields are available for the account numbers of the Participant. Use the first field (leftmost) to enter the account number of the Participant in a carrier's accounting system. The second field (middle) can be used to enter an optional second account number. The third field (rightmost) can be used in non-accounting developments. Clicking Account # navigates you to the Participant Account for Carrier screen. By clicking the hyperlink, the system navigates you to the Part Account screen.
VAT #	Enter the VAT number assigned to the Participant.
Tax #	You can enter the code related to tax issues in this field.
Currency	The three-letter ISO code of the currency. Enter the currency code. You can retrieve available currency codes from the database. This is the currency used by default when booking with this Agent in cases when the optional station currency is different. The billing currency is always the currency of the air waybill. You can look up available currency records from the database by clicking , entering search data in one or more of the fields presented, then clicking Search. Select the desired code from the search list, then click Retrieve. The selected code will then populate the field. Note: Clicking Search when all presented fields are left blank produces a complete list of all data held. By clicking the hyperlink, the system navigates you to the Currencies screen.
Flags	This field is for internal use.
Billing Agent	Use this field to enter the Billing Agent of the Participant when applicable. The designated Billing Agent will receive the invoices for transactions made by the Participant. You can look up available Agents or Participants from the database by clicking , entering search data in one or more of the fields presented, then clicking Search. Select the desired code from the search list, then click Retrieve. The selected code will then populate the field. Note: Clicking Search when all presented fields are left blank produces a complete list of all data held. By clicking the hyperlink, the system navigates you to the Forwarders screen.
Cost Center	Use this field to enter the cost center of the Participant when applicable.
Invoice Due Date	The invoice due date is set on the invoice print to 30 days after the invoice date by default. You can enter a different value if needed.
No Invoice	Select this check box to exclude the Forwarder from the normal invoice runs. Service freight and cash agents are usually marked as No Invoice.
No CC Fee	Select this check box to suppress the calculation of the Charges Collect Fee for the Participant.
Shipper Invoice	Select this check box to enable billing of the invoice to the Shipper.
Customs #	Enter the Customs ID. Clicking Customs # navigates you to the Customs IDs for Participants screen.
Remarks	Enter additional information in the Remarks text field.
Yellow	When selected, the Participant or Agent field is highlighted in yellow on the Booking, Full AWB, and Acceptance screens whenever the AWB is on query or edit mode.